Property Owners

Dear Prospective Owners

We’re thrilled that you’re interested in discovering what Messina Property Management, LLC has to offer! This guide is designed with you in mind, providing a comprehensive look into how our management services can support and enhance your property investment. Our goal is to give you a clear understanding of our role and how we can work together to achieve success.

At Messina Property Management, LLC, we’re committed to creating a fair, positive, and welcoming experience for everyone we connect with. As a family-owned business rooted in community values, we take pride in maintaining the integrity and close-knit feel that have always been at the heart of our company. Our team understands the importance of preserving the charm of our local environment, and we work diligently to keep that spirit alive in everything we do.

As you explore this guide, you’ll gain valuable insights into what you can expect when partnering with us. We’re here to support you every step of the way, ensuring your property is in the best hands possible.

  • Management Agreement: A detailed contract outlining the responsibilities of both the property management company and the property owner, including fee structure, services provided, and duration of the agreement.

  • Property Management Services Overview: A comprehensive list of services offered, such as tenant screening, rent collection, maintenance coordination, and financial reporting.
  • Tenant Screening Criteria: An explanation of the tenant screening process, including credit checks, background checks, income verification, and rental history requirements.
  • Maintenance and Repair Policies: Information on how maintenance and repair requests are handled, including the use of preferred vendors, emergency repair protocols, and approval processes for significant expenses.
  • Financial Reporting Schedule: This is a timeline and explanation of when and how financial reports, such as income statements and expense reports, will be delivered to property owners.
  • Insurance Requirements: Details on the necessary insurance coverage for the property, including liability insurance and property insurance, to protect the owner’s investment.
  • Tenant Communication Protocols: Guidelines for managing communication with tenants, including handling tenant inquiries, disputes, and lease renewals.
  • Eviction Process and Legal Compliance: An overview of the eviction process, including legal requirements, timeframes, and costs, ensuring that all actions are in compliance with state and local laws.
  • Property Inspection Procedures: Information on regular property inspections, what they entail, and how the results are reported to the owner.

THE TENANT PROCESS…

All prospective tenants are required to submit an application and meet our established criteria before proceeding with the lease agreement. Applicants must have a credit score of 650 or higher. If this requirement is not met, a signed Letter of Guarantee will be necessary. Our application process includes comprehensive background, credit, and rental history checks. Applicants must have no prior evictions and no criminal history related to violence, drug offenses, or property damage. Additionally, tenants must demonstrate an income that is at least twice the rental amount.

Our lease agreements are meticulously drafted to cover a broad spectrum of potential scenarios, ensuring that each tenant fully understands all associated fees, fines, and legal obligations. We prioritize transparency and clarity to foster a smooth and professional leasing experience.

To streamline the process, all leases are distributed through our secure electronic file system, Dotloop, allowing tenants to review, sign, and store documents conveniently. We encourage tenants to thoroughly review the lease before signing and to reach out with any questions or concerns.

Effective communication is key to a positive tenancy, and we are committed to providing prompt, clear, and respectful interactions throughout the lease term. Our goal is to create a cooperative and well-informed community where both management and tenants feel valued and respected.

  • A Welcome Note
  • A Copy of their signed lease
  • A Contact information list
  • The Move-in Checklist for them to fill out and return (or complete online)
  • The Emergency protocol
  • Tenant Responsibilities list
  • How to pay rent
  • Pet Policy (if applicable)
  • Cleaning Tips
  • FAQ
  • Use the website
  • The Keys